The adoption of digitalized Project Management Systems (PMS) is increasingly essential to enhance project progress reporting, a critical aspect for efficient decision-making and operational success in organizations. Traditional project management often relies on manual methods, which lead to issues such as data duplication, miscommunication, and delays, ultimately hindering productivity and real-time project oversight. This conceptual paper explores the transformative role of PMS in addressing these challenges, emphasizing its capacity to standardize and automate project processes for improved reporting accuracy, efficiency, and collaboration. This study employs a literature review methodology, drawing insights from the Technology Acceptance Model (TAM) to analyse the factors influencing PMS adoption in organizational settings. Key findings indicate that digital PMS can significantly enhance project management through real-time data visibility and streamlined communication, thus supporting better strategic decisions and minimizing project risks. However, successful adoption is often impeded by barriers such as cultural resistance, the need for substantial user training, integration complexity, and cybersecurity concerns. Future research is recommended to explore the integration of advanced technologies such as artificial intelligence, Internet of Things (IoT), and big data analytics within PMS. Further studies could also examine industry-specific PMS frameworks and assess long-term impacts on project management efficacy across various sectors. By addressing these areas, organizations can optimize PMS adoption and ensure that digital transformation efforts align with broader strategic objectives, ultimately enhancing project success rates.
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